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SAP Assignment (Individual)
ACCT2019 Accounting for Management Decisions
Semester 1, 2025

Weightage: 10%
Objectives: To assess student’s understanding and skills to map the business scenario
of the case study in SAP, perform appropriate cost allocations and produce
reports
Due date: 17 October 2025, Friday, 11.59 PM
Client: 216
SAP Username: learn-### assigned to you in workshops.
Initial password: You will find it in the announcement on assignment

Submission requirements:
• Your submission should have:
• Your SAP User account, i.e., learn-### and student SID in every page header.
• A first page that includes your name, student ID, learn-### number, and a table of master
data elements (G/L accounts, cost centres, cost elements, activity types, statistical key figures
etc.), document numbers and/or allocation cycle numbers generated by the system and
codes for your allocation cycles (No need for a separate cover page).
• Appropriate screen shots of: i) Actual distribution/assessment basic list that shows
document number, and assessment/distribution line items display for each of the
allocation ii) direct activity allocation document display screen with details of document
number, cost centres and allocated values (both quantities and costs) clearly shown (for all
the secondary costs), and iii) actual/plan/variance cost centre reports for your cost centre
group GC### and for each of your cost centres in the group (that shows values for activity
types and statistical key figures) for the current month. Please do not capture excel reports.
These reports must be captured as screen shots from SAP.
• You can place up to two screenshots in each page, and make sure they are visible (you must
crop out unnecessary areas of the screenshots for better visibility).
• One single PDF document with pages not exceeding 20 (including cover page) must be
submitted. Penalties apply if the screenshots are illegible or missing, the values are incorrect,
and if the assignment does not have identifying information. Please see the marking criteria
available in Canvas.

Further Instructions and hints:
• You must first decide which master data, which transactions, and which allocation methods (for
specific costs) are required to reflect the scenario and determine the reports required, execute
them in the system, capture required screen shots on to word document, convert that into PDF
and submit.
• You are using SAP configured for Global Business Bikes company in client 216 and therefore map
and work within that firm as you have done in SAP exercises.
• You must use the learn-### assigned to you in workshops. Using wrong account attract heavy
penalties. If you are not sure, please go to Canvas and check your learn number again.
• Please remember to charge the costs (planned and actual) to appropriate cost centres as
described in the business scenario. Incorrect charging will show the reports as erroneous and may
attract penalties.
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• Your allocations must be based on ‘allocation basis or ‘statistical key figures’ (as demanded by the
business scenario) you setup in SAP for the system to compute the costs and allocate to individual
cost centres. Using incorrect method may attract penalties.
• SAP is a real-time accounting system, so you must use the default date options available
(month/date/year) for creating all your master data, today’s date for all postings, and current year
for all your allocations.
• Caution: I strongly recommend you do your postings and reports in the same month. If you do
your postings in September and do the reports in October, then you won’t be able to see all your
values in the report when you try to produce the report for the current month. In that instance,
you may have to produce report for the entire year ‘FROM period 1 TO period 12’
• Considering the limits on authorisations, complexity of the software, focus on user perspective in
workshops, and the real-time nature of the accounting system, it is easier and efficient to create
new master data and transactions if mistakes are made, rather than correcting the errors. Please
note, if errors are made either in the creation of master data or in performing transactions, they
CANNOT simply be deleted, and the errors will therefore carry into the final cost centre reports.
Marks are proportionate and depends on correct mapping of the scenario in SAP including
creation of relevant master data, evidence of transactions and reports, correctness of the
methods employed for allocations, accuracy of the values in the reports and overall presentation
(i.e., visibility of screen shots, submission of required screen shots & identifying information).
Please see the marking guide and criteria posted in Canvas for more details.
• Appendix 1 provides a list of master data codes and Appendix 2 provides a list of generic field
values to be used while creating master records and executing transactions in the SAP system.
Failing to use the assigned codes will attract penalties. For all the other codes not mentioned in
table 2, please use the codes you have used in SAP Exercises.


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Business Scenario:
Your company (GBI) offers application development services through cloud. It purchases internet
cloud space from DigitalCloud (###digicloud), a cloud services company using an annual contract. For
the current month, management received an invoice from Digital Cloud (###digicloud) for an amount
of $500,000. This amount is initially charged to Finance (F###) division, which is a part of the Global
Advisory Group (GA###). At the end of the period, your management wants this cost to be allocated
to other revenue generating divisions – Audit (A###), Tax (T###), Digital transformation (D###) &
Consulting (C###) divisions - based on the actual cloud space used by each of the divisions. For the
current month, the Audit, Tax, Digital transformation and Consulting services divisions - all of them in
the Global Advisory group (GA###), used 1000, 2000, 4000 and 3000 units of the cloud space
respectively. Budgeted space for these divisions, however, is 1100, 1800, 3600 & 2900 units for Audit,
Tax, Digital transformation and Consulting services respectively. While allocating the actual cloud
space to all the cost centres in its Global Advisory group (GA###), your firm wants the identity of the
costs to be clearly shown in the receiver cost centre reports.
Budgeted/planned costs towards salaries are $1300,000, 700,000, 500,000 and 600,000 while actual
salaries costs are $1200,000, $600,000, $450,000 and $500,000 for Audit, Tax, Digital transformation
& Consulting services respectively. While planned costs are recorded in the system for each cost
centre, actual costs are posted directly in the general ledger every month and charged to the individual
departments (cost centres).
Its Finance division (F###) provides information technology services to other departments in the
Global Advisory group (GA###). As a controlling measure, management would like to measure these
IT service activity (TS###) delivered to other departments in their cost centre group (GA###) in hours
and allocate those internal costs to them. In the current month, it has provided 400, 500, 800 and 600
hours of information technology services (TS###) to Audit, Tax, Digital Transformation and Consulting
divisions respectively at a rate of $300 per hour. Total planned activity for the information Technology
services is 2000 hours per month.
You are required to map the entire business scenario as explained above in the SAP accounting system
by first determining the master data, transactions, allocations, and reports required, and then by
creating the master data, executing the transactions and allocations, and producing the reports in SAP.
You must submit appropriate screen shots of: i) Actual distribution/assessment basic list that shows
document number or assessment/distribution line items display for the allocation along with the
document number details in the screen ii) direct activity allocation document display screen with
details including the document number, cost centres and allocated values (both quantities and costs)
clearly shown, and iii) actual/plan/variance cost centre reports for your cost centre group GC### and
for each of your cost centres in the group (including the display of values for activity types and
statistical key figures if any in the report) for the current year.










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Appendix 1: Master data codes:

Details of master data/ transactions Field values
1 Bank G/L Accounts 1800###, 1801###, 1802### etc.
2 A/P Reconciliation accounts 3300###, 3301###, 3302### etc.
4 Expense G/L accounts 5000###,5001###, 5002### etc.
5100###, 5101###, 5102### etc.
5500###, 5501###, 5502### etc.
6000###, 6001###, 6002### etc.
5 Secondary cost elements 8000###, 8001###, 8002### etc.
6 Technology Service activity type TS###, TS1### etc.
7 Cost centres As mentioned in the scenario
8 Cost centre group GA###, GA1### GA2### etc.
9 Statistical key figures CS###, CS1### etc. or EM###, EM1### etc.
10 Assessment cycles A###, A1### etc.
11 Distribution cycles D###, D1### etc.


Appendix 2: Details of the Values for various fields in exercises:
Details of field Field values
Account currency USD
Account group for vendor (int. number assignment) KRED
Assessment Cele Assessed Costs
AType category – manual entry, manual allocation 1
Activity Unit HR
Chart of Accounts GL00
CElem category Primary costs/Cost
reducing revenues
Company code US00
Controlling area NA00
Cost centre category H
Country (vendor record) US
Payment Terms – Payable immediately due net 0001
Price Indicator – plan price automatically based on activity 1
Receiver Cost centre group To be determined
Receiver Rule To be determined
Sender Rule Posted amounts
Sorting key (posting date) 001
Stat. Key figure unit measure (to be determined – one of three) AU or M2 or HR

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