Step-by-step Instructions
BUSN7008 MYOB Assignment
on 18 March 2023
based on the version written by
Menghe (David) Zhao on August 23rd, 2022.
Contents
Section 1: Setting Up A Business Account ............................................................................................... 2
Section 2: Chart of Accounts and Opening Balances .............................................................................. 6
Section 3: Setting Up Supplier, Employee and Service Information ....................................................... 7
Section 4: Recording Sales .................................................................................................................... 11
Section 5: Spending Money .................................................................................................................. 12
Section 6: Recording Purchases ............................................................................................................ 13
Section 7: Recording Payrolls ................................................................................................................ 14
Section 8: Recording General Journals (Adjustments) .......................................................................... 15
Section 9: Reporting .............................................................................................................................. 16
Useful links:
 Create a company file: www.myob.com/au/students/education-trial (You may create more
than one company file.)
 Invite members to join a company file:
https://help.myob.com/wiki/display/myob/Inviting+a+user+to+your+MYOB+business
 Accept member’s company file invitation: check your email inbox.
 Login to your files: https://app.myob.com/
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Section 1: Setting Up A Business Account
Step 1: Set up your MYOB online file
Go to https://www.myob.com/au/students/education-trial
 Please use your ANU email address to create your MYOB account. Let your group
members know the email address that you used to register your MYOB accounts,
so that they can add you as a member to work on the same company file.
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Once you have access to your file/account, you will be asked to enter your business name and
industry.
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Step 2: Set up the fiscal year
Click your business name at the top-right of the interface  ‘Business settings’.
Enter the correct financial year.
When you have finished, click ‘SAVE’.
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Section 2: Chart of Accounts and Opening Balances
Step 1: Customize the chart of accounts
Please edit the chart of accounts to be consistent with the account list given in the
assignment instruction. Use the highlighted button to edit the embedded accounts; use the
green button to create new accounts; tick the box before each account then click delete at
the bottom to delete an account. Some accounts may not be deleted because they are
linked to some other accounts. Simply leave them there, and they will have zero balances.
Step 2: Enter the opening balances for your business
By clicking the ‘Edit accounts’, you are able to enter the opening balances of accounts
provided in the assignment instruction.
*Note: make sure you only do this after you have completed Step 1: Customise the chart of
accounts.
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Section 3: Setting Up Supplier, Employee and Service Information
Step 1: Set up supplier information
Click ‘Contacts’  ‘Create contact’ on the top bar.
Choose ‘Supplier’ as the ‘Contact type’ and enter the ‘Company name’ and ‘Contact ID’
specified in the assignment instruction file, then ‘SAVE’ it.
Step 2: Set up employee information
Click ‘Payroll’, ‘Create employee’ on the top bar, and then it will show as below. Please click
‘Complete and save payroll settings’ and ‘SAVE’ it without changing any option.
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Click ‘Payroll’, ‘Create employee’ on the top bar again, then you are able to enter the details
of your employees. Please click ‘Cancel’ if the following page pops out.
Enter the employee’s first name, surname and employee ID in the ‘Contact details’ tab.
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40.0
For the ‘Payroll details’, first click ‘Employee details’ and change the ‘Default payslip delivery’
at the bottom to ‘Already printed or sent’, as indicated below.
Under ‘Payroll details’, click ‘Salary and wages’ and enter the ‘Annual salary’ of your employee.
You also need to change the ‘Wage expense account’ to an appropriate expense account
based on your Chart of Accounts.
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4-1000 Service Revenue
Each
Step 3: Set up service information
Click your business name on the top-right corner of the screen and select ‘Sales settings’, then
change the ‘Field layout’ to ‘Services and items’.
Click ‘Sales’ on the top bar and ‘Items’, then click ‘Create item’ on the top-right corner. In the
following tab, make sure you enter/select the ‘Name’, ‘Item ID’, ‘Selling price’ and ‘Income
account for tracking sales’ based on the service information provided in the assignment
instruction file.
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Section 4: Recording Sales
Click ‘Sales’ on the top bar and choose ‘Create invoice’. Please make sure the information
indicated in the following tab has been correctly entered.
*Note: if cash is received at the time when the service is delivered (i.e., sales on cash), please
select the ‘Due date’ as ‘Cash on delivery’ and enter the ‘Amount paid’ at the bottom.
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optional
Section 5: Spending Money
‘Spend Money’ function is used to record cash payments. In your assignment, cash payments
include both the cash purchase of assets (e.g., office supplies) and the payment of expenses
(e.g., newspaper advertising).
*Note: the payment of credit purchase should be recorded using the ‘supplier payment’
function, which will be introduced in Section 6.
To use the ‘Spend Money’ function, you need to click ‘Banking’ on the top bar and choose
‘Spend money’. In the following tab, make sure the ‘Date’, ‘Account’, ‘Amount’ and
‘Description’ are correctly entered.
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Section 6: Recording Purchases
Step 1: Create bill
Click ‘Purchases’ on the top bar and choose ‘Create bill’. Make sure you enter the correct
‘Supplier’ (which has been created in Section 3, Step 1), ‘Issue date’, ‘Account’ and ‘Amount’.
*Note: for the purpose of your assignment, please set the ‘Due date’ as ’30 days after the
issue date’.
Step 2: Create supplier payment
Click ‘Purchases’ on the top bar and choose ‘Create supplier payment’. Choose the correct
‘Supplier’ and enter the payment ‘Date’, then tick the box for the purchase that you want to
make a payment.
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Section 7: Recording Payrolls
Click ‘Payroll’ on the top bar and choose ‘Create pay run’. Enter the corresponding payment
period and payment date based on the assignment instruction file, then click ‘Next’ till the
completion of the setting.
*Note: MYOB automatically calculates ‘PAYG’ and ‘Super’ every time you create a pay run, as
indicated below, and the balances of these two accounts will be shown on your final output
reports. For the purpose of this assignment, we ignore the impacts of PAYG Withholding
Payable and Superannuation.
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Section 8: Recording General Journals (Adjustments)
Click ‘Accounting’ on the top bar and select ‘Create general journal’. For each adjusting entry,
please carefully choose the ‘Account’ and enter the corresponding amount in either the ‘Debit’
or ‘Credit’ side. It is a good practice to briefly explain the reason for the adjustment in
‘Description’.
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Section 9: Reporting
Step 1: Report general journals
Click ‘Reporting’ on the top bar and select ‘Reports’. Find ‘Journal entries’ down the list and
click it. Enter the correct period start and end date. Restrict the ‘Transaction type’ to ‘General
journal’, then click ‘Export’ to save it as a PDF file. Please follow the screenshots below to
add watermark to your reports to avoid any plagiarism. The text of the watermark is the
surnames of your group members (E.g., By: Wu, Zhang, & Wang). If you complete this
assignment by yourself, you may want to use your uni ID as the watermark.
Report options are useful. You may want to untick ‘Cents’ and ‘Accounts with zero
balances/activities’ and tick ‘Currency symbols’ boxes to achieve your purpose.
*Note (Important!): (1) You need to restrict the ‘Transaction type’ to ‘General journal’ only.
You will lose marks if reporting all journals. (2) You need to click ‘Expand all’ before exporting
general journals as a PDF file.
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[How to add watermark to your reports]
After you set up your style template, click ‘Save as’ at the top right, name your style. When
you export other reports, simply choose ‘the style after your name’, then the watermark will
be automatically added to that report.
Step 2: Report general ledger
Click ‘Reporting’ on the top bar and select ‘Reports’. Find ‘General ledger’ down the list and
click it. Again, enter the period start and end date, then click ‘Export’ to save it as a PDF file.
*Note: for the general ledger report, you do not need to click ‘Expand all’ before exporting.
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Step 3: Report trial balance
Click ‘Reporting’ on the top bar and select ‘Reports’. Find ‘Trial balance’ down the list and click
it. Again, enter the correct reporting period, then click ‘Export’ to save it as a PDF file.
Step 4: Report Income statement and balance sheet
Click ‘Reporting’ on the top bar and select ‘Reports’. Find ‘Profit and loss’ and ‘Balance sheet’
down the list and click them. Make sure the reporting period is correct and then click ‘Export’
to save them as PDF files.
– END –